COASTAL ANGLING LEAGUE

CONSTITUTION

1. TITLE:

The Sub Union shall be termed the Coastal Angling League. The Headquarters shall be situated in Swakopmund/Walvis Bay/Henties Bay on a rotational basis.

2. OBJECTIVES:

(a) To be and to function as Sub Union for the Namibian Rock and Surf Union of the sport of amateur angling.
(b) To promote and foster the sport of capturing fish from the sea by methods of angling, subject to local laws, rules and regulations.
(c) To encourage the study of marine life and actively involve its members in all aspects of conservation.
(d) To assist local fellow anglers and anglers from abroad.
(e) To maintain the Sub Union as a non political body abiding by the laws of the land and to preserve its amateur status and that of its members. The Sub Union will not discriminate against any persons in respect of race, colour or religion.
(f) To lay down rules concerning the Sub Union, meetings, general meetings, members, conduct of members and angling in general.
(g) To use the revenue and property of the Sub Union from whatever source derived to further the interests and objectives of the Union and for such other purposes as the Sub Union may deem necessary or desirable.
(h) To open and operate banking and/or savings accounts.
(i) To raise funds for the purposes and objectives of the Sub Union.
(j) To acquire movable and immovable property which shall vest in the name of Coastal Angling League and to alienate or encumber any of its movable or immovable property.
(k) To have a minimum of six (6) Committee Meetings per year.

3. MANAGEMENT AND CONDUCT OF BUSINESS:

(a) The business and affairs of the Sub Union shall be managed and conducted by a committee consisting of the following officers which will have the full powers to decide on all matters on behalf of the Sub Union. This will be the Executive Committee :-

1. A Chairman
2. A Vice-Chairman
3. A Secretary
4. A Treasurer
5. A Records Officer

(b) In addition to the above, the Sub Union will have one (1) nominated Club Member from each Angling Club. The Club Member will have a casting vote.

4. THE CHAIRMAN SHALL:

(a) Preside as Chairman at all meetings.
(b) Have a casting as well as a deliberative vote at all meetings.
(c) Present an annual report to the Annual General Meeting.
(d) Be a member of the Namibian Rock and Surf Angling Union.
(e) Be entitled to sign all such documents and perform all or any act which may be necessary to achieve the objectives referred to in 2 (j).
(f) Authorise all accounts rendered for payment.

5. THE VICE-CHAIRMAN SHALL:

(a) Stand in for all duties of the Chairman and will be for the assistance of the Chairman at all times.
(b) Have a casting vote only if the Chairman is present at the meeting.

6. THE SECRETARY SHALL:

(a) Keep proper minutes of all proceedings such as meetings and Annual General Meetings.
(b) Keep and maintain all necessary books and records.
(c) Run a comprehensive filing system for all paperwork.
(d) Do, or if instructed, do all the clerical work of the Sub Union.
(e) Circulate within 30 days all relevant meeting minutes to Sub Union members.
(f) Produce a monthly/2 monthly newsletter.
(g) Control and issue all angling apparel such as badges and items of clothing.
(h) Report directly to the Chairman.
(i) Be entitled to sign all such documents and perform all or any act which may be necessary to achieve the objectives referred to in 2 (j).
(j) Have a casting vote at all meetings.

7. THE TREASURER SHALL:

(a) Be responsible for the collection of and due administration of all moneys and funds of the Sub Union as run on the current account "West Coast Angling League."
(b) Be responsible for the maintenance of continuously updated books of accounts and documents
in respect of any income or expenditure of the Sub Union.
(c) Prepare statements of accounts which shall be properly audited and which shall be circulated to
members at the Annual General Meeting.
(d) Be entitled to sign all such documents and perform all or any act which may be necessary to
achieve the objectives referred to in 2 (j).
(e) Prepare a statement for each Committee meeting.
(f) Have a casting vote at all meetings.

8. THE RECORDS OFFICER SHALL:

(a) Keep up-to-date and comprehensive records and logs of Marine fish records.
(b) Prepare an annual report on his activities for circulation at the Annual General Meeting.
(c) Have a casting vote at all meetings.

9. POWERS OF THE EXECUTIVE COMMITTEE:

(a) Will have power to alter and frame bye laws and regulations in connection with any of the Sub Union's objectives when such are not at variance with the existing rules. All bye laws passed by the Committee shall have force and effect until rescinded by resolution at a General Meeting.
(b) To carry out and enforce the rules, regulations and objectives of the Sub Union.
(c) Will control all financial expenditure.
(d) Will be empowered to appoint and delegate powers to any sub committee or special representative.
(e) May engage any person/persons to do work in furtherance of the Sub Union's objectives.
(f) May remove from its members any member who has failed to attend two (2) consecutive Committee Meetings without reasonable excuse or in the opinion of the Executive Committee is not fulfilling his duties satisfactorily and shall have the power to fill a vacancy due to the above reasons.
(g) The Committee may suspend or expel from the Sub Union any member whose conduct is in their opinion injurious to the standing of the Union and its objectives. Such member shall have the right to appeal in writing to the Secretary within fourteen (14) days of a decision.
(h) Shall have the power to incur expenditure in the interest of the Sub Union. All cheques will be signed jointly by two (2) members of the Executive Committee who carry signatory powers.

10. GENERAL POINTS:

(a) Committee Meetings:

As far as it is possible, the Committee shall hold six regular meetings including an AGM. A quorum for all Committee Meetings will be four (4) members. The attendance of the Chairman/Vive-Chairman is essential to make any decisions taken, legal.

(b) Annual General Meeting:

The Annual General Meeting shall be held in January of each year. Three registered members from each Club will have casting votes and eight (8) members will form a quorum. Fourteen (14) days notice shall be given in writing of the date fixed for such a meeting.

(c) Special General Meeting:

1. A Special General Meeting can be called with fourteen (14) days notice by the Committee.
2. The Committee shall call a Special General Meeting upon the written requisition of twenty (20) affiliated members from four (4) Clubs each with the reason clearly stated in writing.